Facilities Management Assistant

The Presidio Trust is seeking a Facilities Management Assistant who will support the Administration Department. Once an Army Base, the Presidio of San Francisco is now a new kind of national park. The 1,500-acre Presidio is richly layered in history, is a natural oasis for wildlife, plants, and people, and offers iconic views known around the world. In its third decade as a park, public awareness and enjoyment of this exceptional place continues grow.

The Facilities Management Assistant provides administrative support within the Presidio Trust’s Department of Administration, ensuring the effective management and operation of Trust-utilized facilities. This role involves coordinating with various departments to support workspace management programs.

Our ideal candidate is a detail-oriented professional with at least two years of experience in facilities or asset management, preferably within a government or similar setting. They should possess strong organizational, analytical, and problem-solving skills, along with proficiency in Microsoft Office Suite and facilities management software. The candidate must be capable of managing multiple tasks, adapting to a dynamic environment, and effectively collaborating with various stakeholders to support Trust-utilized facilities.

This is a full-time position with benefits and a starting salary at $64,261. This position is included in a bargaining unit, specifically The Laborer’s International Union of North America, Local 792, United Public Employees of California. Applications received April 26, 2024 will receive first consideration.

Responsibilities

• Assist in documenting building requirements for workspace projects that align with landlord priorities.
• Coordinate work orders for Trust-utilized spaces.
• Assist in analyzing furniture, fixtures, and equipment requirements for Trust occupied spaces that informs budgetary requirements.
• Track furniture, fixtures, and equipment lifecycle in support of Trust lifecycle management.
• Contribute to creating and maintaining inventory reports for workspace furniture, fixtures, and equipment.
• Manage data entry for Trust-occupied workspaces. This includes but not limited to: tracking project expenditures, space reservations and utilization, and capturing employee feedback on workspace.
• Assist with documenting facilities-related administrative processes, suggesting improvements where necessary.
• Coordinate with external and internal service providers for Trust workspace related tenant improvements. This includes but not limited to: corrective maintenance, use of moving services, and project-related initiatives.
• Conduct weekly workspace site visits, identifying maintenance needs, and ensuring work orders are completed to standard.
• Assist in occupancy planning, and space reorganizations to meet changing needs.
• Maintain updated knowledge on technology, sustainability, and best practices in facilities management.
• Other duties as assigned.

Required Qualifications

• High school diploma or GED.
• Minimum of two years’ experience in facilities or asset management, ideally within a government or equivalent setting.
• Knowledge of facilities management principles, federal regulations, and sustainability practices.
• Proficiency in Microsoft Office Suite and facilities management software.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication skills, effective collaboration with various stakeholders.
• Ability to manage multiple projects and adapt in a dynamic environment.

Desired Qualifications

• Bachelor’s degree in a related field preferred
• Experience with renovations, moves, and internal reorganizations.
• Familiarity with government procurement, contracting processes, and regulations.
• Knowledge of information technology applications in facilities management.

About the Trust Operations Division

The newly established Trust Operations Division supports both internal and external customers. The division’s purpose is to enhance the process efficiency of the organization, provide critical support services that make working at the Trust easier, and sustain strong relationships with employees, the public, and key stakeholders.  The division includes the Administration and Contracting Department, the Project Management Office (PMO) and the Marketing and Communications Department.

Background Check

The Presidio Trust has identified this position as subject to an employment background check which shall consist of a review of applicable county, state and Federal criminal and civil records, state bankruptcy indexes, driver’s license. An individual’s granting of a background investigation and resulting report is voluntary. However, employment in this sensitive position is contingent upon the successful completion of an employment background check. The Presidio Trust may refuse to hire an individual, may rescind an offer of employment to an individual, or may review and terminate the employment of a current employee not successfully completing the background check.

The Presidio Trust is an equal opportunity employer, offering a competitive benefits package. To apply, download the employment application from our website at www.presidio.gov/about/presidio-trust/careers and submit your application to our email address listed on our website.