Building Maintenance Manager

The Presidio Trust is seeking a Building Maintenance Manager who will support the Building Stewardship Department. Once an Army Base, the Presidio of San Francisco is now a new kind of national park. The 1,500-acre Presidio is richly layered in history, is a natural oasis for wildlife, plants, and people, and offers iconic views known around the world. In its third decade as a park, public awareness and enjoyment of this exceptional place continues to grow.

The Building Maintenance Manager will be responsible for technical and administrative manager over renovations and maintenance programs of buildings for The Presidio Trust, to include responsibility for rehabilitation and maintenance projects of historic and non-historic residential, commercial and hospitality structures, including all electrical,  mechanical, and structural systems.  This role also oversees maintenance projects, including preparing estimates, preparing budgets, and procuring job materials related to turns and capital upgrades, estimating completion dates, ensuring ADA and historic compliance, organizing workflow, and arranging logistical support.

This is a full-time position with benefits and a starting pay range of $154,955 to $169,555. The starting base salary is dependent on the experience and qualifications of the candidate. Applications received by November 2, 2023, will receive first consideration.

Responsibilities

• Prioritizes vacant units and suites for Make Ready Turns, Partial Renovations, and full Kitchen & Bath Renovations; determines capital upgrades. Creates estimates and budget reports. Tracks budget for all capital projects, Turns, renewal and operational maintenance costs. Tracks change orders and writes Requests for Information (RFI’s).
• Works closely with real estate to research and recognize a unit prior to vacancy for needed capital upgrades, Partial Renovations, Total Renovations, kitchen, and bath, lead base paint, and assess need for ADA upgrades. Researches work order history and deferred maintenance reports of units, schedules deferred maintenance tasks to complete work.
• Coordinates, inspects, and completes quality assurance and work order needs for residential and commercial units on a regular basis.
• Directs supervisors in use of worker’s equipment facilities, materials on a day-to-day, project-by-project and on a week-to-week or month-to-month basis. Develops and monitors a project schedule for resources (in-house crews and contract) and deliveries. Orders job materials and accounts for job labor and material costs.
• Coordinates work with supporting or related work units controlled by other supervisors. Determines the number and types of workers needed to accomplish specific projects and redirects individual workers and resources to accomplish unanticipated work.
• Participates fully with higher-level management in studying and developing recommendations concerning changes in specification requirements, work techniques, and standards; revision of organizational structures, responsibilities, and relationships; and improvement or modernization of equipment, facility layout, and workflow. Reports possible or actual work delays to higher level supervisors.
• Investigates work-related problems such as excessive costs or low productivity and determines causes. Implements corrective actions to resolve problems.
• Develops and/or reviews with comments, scopes of works, and estimates provided by contractors working in residential and non-residential units.
• Reviews contract bids to determine best cost and service, oversees in-house resources and reviews contractor’s performances.
• Meets regularly with the Asset Managers to determine cost effective ways to all projects with the highest return on investment.
• Collaborates with Asset Managers, engineers, architects, Historic Compliance, and the Design Review Committee on proposed residential, commercial and hospitality upgrades.
• Works closely with the Abatement Specialist on wall penetrations, mold concerns and compliance of The Lead Base Paint
• Coordinates with Permitting Administrator in notification on all capital projects and ADA projects.
• Serves as liaison with the Office of Human Resources concerning personnel issues.
• Ensures safety compliance.
• Other duties as assigned

Supervisory Responsibilities

• Supervises a direct report staff of Trade Supervisors, Trade Specialists, Project Managers and Coordinators, as well as quality assurance and administrative personnel.
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; authorizing time off; rewarding and disciplining employees; and addressing complaints and resolving problems.

Required Qualifications

• High school diploma or GED with 5 years’ experience in developing building construction and maintenance projects related to residential and non-residential buildings and structures.
• Knowledge of Preventive, Corrective and Renewal Maintenance requirements.
• Three years’ (3) experience reading and interpreting construction/design drawings
• Three (3) years’ experience preparing detailed reports and estimates
• Three (3) years’ experience with budget preparation and administration
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective public relations with employees, tenants, and the public.
• Knowledge of contract administration.
• Ability to understand and review architectural drawings for residential and non-residential upgrades.
• Ability to supervise
• Ability to perform complex tasks and to prioritize multiple projects
• Knowledge of computer-based programs including but not limited to Word, Excel, project estimating and scheduling software
• Must possess and maintain a valid current California driver’s license

Desired Qualifications

• A passion for the mission and values of the Presidio Trust.

About the Department

The Presidio is an extraordinary place to work for the thousands of employees of approximately one hundred businesses who lease commercial space in the park. More than 3.5 million square feet of non- residential space is located throughout the park. Approximately 3,000 people reside in 2 million square feet of residential apartments, multiplexes, or single-family homes in one of the twenty-one distinct Presidio neighborhoods, which are located near forest groves, trails, waterfront paths, a gold course and two beaches. Two-thirds of the buildings are historic, representing a variety of architectural styles, spanning the periods of Spanish rule, the Civil War, World War I & II, through the 20th Century, to present day. The Presidio Trust Building Stewardship Department ensures that these beautiful, historic buildings are renovated and maintained for contemporary uses, while preserving their unique characteristics for our tenants, residents, employees, and visitors. The Building Stewardship Department successfully manages to accomplish these many and varied tasks utilizing green building sustainable practices while holding one of the highest customer satisfaction ratings in the industry.

Background & Driver’s License Investigation and Review

The Presidio Trust has identified this position as subject to an employment background investigation which shall consist of a review of applicable county, state and Federal criminal and civil records, state bankruptcy indexes, driver’s license. An individual’s granting of a background investigation and resulting report is voluntary. However, employment in this sensitive position is contingent upon the successful completion of an employment background investigation. The Presidio Trust may refuse to hire an individual, may rescind an offer of employment to an individual, or may review and terminate the employment of a current employee not successfully completing the background investigation.

Financial Disclosure

This position will require the completion of the U.S. Office of Government Ethics (OGE) Form 278, Public Financial Disclosure Report, both as a New Entrant into the position and annually thereafter. The purpose of the financial disclosure system is to assist employees and their agencies in avoiding conflicts between official duties and private financial interests or affiliations.

The Presidio Trust is an equal opportunity employer, offering a competitive benefits package. Complete the employment application on our website and email the completed application to jobs@presidiotrust.gov.